Approach all networking experiences—in person, virtual, or in writing—with high intention and low attachment.
— The Courage Practice
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THE TEN RULES OF EMAIL ENGAGEMENT

  1. Email isn’t about building a relationship — it’s a scheduling tool. Be kind and concise.

  2. Professionals are busy. Offer either a ‘quick phone call’ or an in-person coffee connection.

  3. Refrain from using the word ‘job’ in your emails. Use ‘role’ or ‘position’ or ‘opportunity'.’

  4. Tailor your email to the person and organization. Canned emails lack integral engagement.

  5. Offer your availability but don’t over-explain. Clear, concise, and open.

  6. If you’re exchanging emails with someone you’ve met before, wrap your email with an offer to be helpful to them as well.

  7. Do your research. Find the precise person to email to start the conversation. Don’t aim too high or too low in leadership. Remember to offer a light apology if you have exhausted your research and are making an educated guess.

  8. Elect to use a video conference or Skype phone number if you are networking overseas.

  9. If you’re new to an industry, use it to your advantage and showcase your desire to learn and expand rather than overcompensating in your tone for your lack of experience.

  10. Always, always remember the thank you note/email in follow-up. 

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CLEAR & CONSISTENT EMAIL FOLLOW-UP

  1. Follow up consistently with the people and pacing personalized to the situation.

  2. Continue to keep the same email subject line in all email exchanges.

  3. If the team is small, email your key contact for the team.

IN THE CONVERSATION

  1. If you elect to meet in person for coffee, offer to purchase their coffee in gratitude for taking the time to meet with you.

  2. Share your elevator pitch and condensed pieces of your professional narrative as applicable to your audience and shared purpose.

  3. Come prepared to ask specific questions to learn more about them & their organization.

  4. Ask politely for advice on how to stand out well as a candidate for their organization. Solicit their recommendations for where to apply and continue networking, if reasonable.

  5. Come prepared with a writing pad, working pen, and business cards. Leave your resumes at home but be sure to share via email attachment following the meeting if appropriate to your discussion.

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NETWORKING IS A PRACTICE

  1. Cultivate a continuously warm network with a brief check-in two to three times a year. A holiday outreach and a summer check-in are two great options.

  2. Ensure your outreach is personable and poignant.

  3. Be open and available with a clear elevator pitch for when opportunities to network present themselves. This can be in the grocery line, the gym, your local community farmer’s market, and in an actual elevator, just to name a few.

  4. Maintain an energy of engagement rather than attachment. Our words and actions are felt by others in the networking space, whether live or across the globe.

  5. Be yourself. Connect with kindness, confidence, and courage. No hustle, all flow.

  6. Remember to give as much as you take. Be supportive to the endeavors and pursuits of those who support your climb. Elevate yourself by elevating others too.


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NETWORKING EMAIL TEMPLATES

WHEN NO POSITION IS POSTED.

Hello [NAME],

I hope this finds you well. I found your name while researching [ORGANIZATION NAME] and hope you don’t mind me reaching out.

I find the mission/work you’re doing to be [personalized flattery focused on what you love about the their work]. I am currently looking to transition into a similar space and, as someone who has done so well in this work, I’d love to learn more about you.

Would you be available for a quick call or coffee? I can make myself available at your convenience. Attached is a copy of my resume so you have a sense of my background.

Thank you for your time and I look forward to connecting!

Sincerely,

[YOUR FULL NAME]


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when there is a position posted & you have applied.

Hello [NAME],

I hope this finds you well. I found your name while researching [ORGANIZATION NAME] and hope you don’t mind me reaching out.

I recently applied to the [INSERT JOB TITLE] position and I’d be very excited to be a part of your team. The work you are doing on [current projects, mission, vision, etc.] is really inspiring.

If there is anything I can do to stand out as a candidate, please do let me know. This work is deeply fascinating to me and I remain hopeful for your consideration.

Attached is a copy of my resume for your reference. Thank you again and I look forward to connecting!

Sincerely,

[YOUR FULL NAME]


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HUMAN RESOURCES-SPECIFIC.

Hello [NAME],

I hope this finds you well. I found your name while researching [ORGANIZATION NAME] and hope you don’t mind me reaching out.

I am very fascinated by the work that [ORG NAME AGAIN OR TEAM NAME] is doing and I would very much appreciate your consideration for any opportunities on the [INSERT FIRST CHOICE] or [INSERT SECOND CHOICE] teams.

If there is anything I can do to stand out as a potential candidate, please do let me know. Attached is a copy of my resume for reference.

Thank you again for your time and consideration!

Sincerely,

[YOUR FULL NAME]


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GOT SPECIFIC QUESTIONS?

FOR ADDITIONAL TEMPLATE EXAMPLES OR SPECIFIC FEEDBACK, PLEASE CONTACT YOUR COACH DIRECTLY.

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